What does an asset owner need from the EPC at handover?

An asset register with the manufacturer, serial number and warranty for every key component, plus the documents behind it, so the plant can be run and claimed against for its whole life.

How can an EPC speed up handover documentation?

Capture equipment data on site while the crew is there, not at the end. Baton does this from nameplate photos and generates the full pack in one step.

The handover is where an EPC’s money goes to wait

19 Sep 2026 · 5 min read

The plant is built. It’s generating. And the last slice of the contract, the part that’s pure margin, is waiting on a spreadsheet nobody has finished.

The owner needs a single source of truth, and you’re building it

Industry best-practice guidance for handing a solar asset to its asset manager is clear: an asset register with the manufacturer, serial number and product warranty details for every key component, plus the documents behind them. It’s the record the plant is managed from for the next 25 years.

Guidance for the same handover also names the problem: a large volume of documents and data, landing on a team that has to learn the asset’s whole history in one go.

The data leaves site before you ask for it

Handover specialists put it bluntly. The expensive failure is agreeing what asset data the owner needs after the kit is installed. By then serials are behind ceilings and cabinets, and the subcontractor who fitted the plant has demobilised.

In the UK, the Building Safety Act 2022 turned accurate building information at handover into a legal duty on higher-risk buildings. What used to be an argument about retention is now a compliance question.

And payment is tied to the finish line

Commercial solar contracts often tie the final payment to commissioning, and the two sides can mean different things by that word. Every week the handover pack is still being assembled is a week that payment waits.

What Baton changes

Baton captures the register while the crew is still on site. Each unit is one nameplate photo and two unit photos, with its condition and location. The capture needs no accounts and works offline. Two AI models read every plate, and a person checks every manufacturer, model and serial against its photo before the handover can be generated.

One press builds the pack: a cover with sign-off, the register, and every nameplate photo beside the details it states. You get it as PDF, Excel and CSV in your own Google Drive, in your client’s column format. It’s split into email-sized files if the site is large.

Quick answers

What does an asset owner need from the EPC at handover?: An asset register with the manufacturer, serial number and warranty for every key component, plus the documents behind it, so the plant can be run and claimed against for its whole life.
How can an EPC speed up handover documentation?: Capture equipment data on site while the crew is there, not at the end. Baton does this from nameplate photos and generates the full pack in one step.